Financial Supervisor
Financial Supervisor
The U.S. District Court is currently recruiting for a Financial Supervisor. The incumbent will be responsible for the following:
• Supervise employees involved in financial activities, including assigning and reviewing work, evaluating performance, and recommending disciplinary actions. Develop and conduct employee performance evaluations. Assist in developing work standards. Supervise, delegate, and prioritize workload. Implement staff procedures and conduct staff meetings. Oversee office functions. Identify issues and resolve disputes. Maintain accurate documentation, statistics, and employee records. Train staff on policies, procedures, and internal controls. Make recommendations regarding employee appointments, promotions, and separations.
• Formulate, evaluate, and implement policies, procedures, and protocols related to financial and budgetary operations and execution within the unit and court. Advise executives or judges on court financial and budget matters and serve as project manager on special financial or budget initiatives. Provide guidance and assistance to other units within the district on financial and budget matters.
• Maintain, reconcile, and analyze accounting records, consisting of a cash receipts journal, registry fund, and deposit fund, as well as subsidiary ledgers for allotments and other fiscal records. Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the court. Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by any court unit, Administrative Office, U.S. Treasury, financial institutions, or other organizations/agencies. Design, develop, and maintain spreadsheet formats and programs for analyzing financial information for the court.
• Prepare the overall fiscal budget plan for review by the unit executive and the court. Perform data analysis and conduct modeling based on different operational scenarios. Manage the budget throughout the fiscal year. Recommend and perform reprogramming actions to cover projected account shortfalls.
• Research and analyze financial and budget related questions, problems, trends, and areas for efficiency/improvement attributed to the data being developed and respond or prepare written correspondence, as required. Conduct work measurement and work productivity studies related to financial, budget, and associated activities and prepare reports.
• Perform reviews to ensure that the court unit is in compliance with the Guide to Judiciary Policy, internal controls, and generally accepted accounting principles. Prepare documents to identify findings and develop written recommendations for changes. Maintain and update the court’s internal controls manual and coordinate audit activities.
• Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed. Review vouchers for payments related to expenses incurred by the court for appropriateness of payment. Accept responsibility for files and documents related to the monetary aspects of case management. Collaborate with information technology staff to develop or customize programs or systems to assist with finance and accounting transactions and record-keeping.
• Oversee and assist in the development of financial support staff. Coordinate any necessary training of both financial support staff and interdepartmental staff as to financial policies, procedures, and internal controls, such as cashier/receipting, reconciliation/deposit, and travel.
• Use a wide variety of manual and automated accounting systems and cash management tools. Assist and train other court employees in the use of these systems and tools.
• Assist in the management of the court’s financial management systems, including periodic updates to existing systems, implementation of new programs, and authorized user account creation and monitoring.
• Assist in ensuring collateral has been posted before registry funds are deposited. Assist with notifying the U.S. Attorney’s Office and Probation Office of the collection of fines, special assessments, penalties, and restitution payments by defendants, as required.
• Make recommendations for improvements of the overall effectiveness of financial management in the court, including the implementation of new improved methods, systems, and procedures. Assist in the initiation and maintenance of a comprehensive training program for all employees having financial responsibilities and duties. Ensure that employees are kept informed of regulations and procedures issued by the Administrative Office relating to financial matters.
• Research and analyze financial and budget related questions, problems, trends, and areas for efficiency/improvement attributed to the data being developed and respond or prepare written correspondence, as required. Conduct work measurement and work productivity studies related to financial, budget, and associated activities and prepare reports.
• Work with the Administrative Office of the U.S. Courts and other agencies regarding financial policies, requirements, and procedures.
• Other duties as required.
Must have at least 2 year of specialized experience. Prior experience in a legal environment and a four-year degree is preferred. Salary is $71,480 - $138,183 DOE w/ full benefits.
To see specific position requirements, salary information, benefit information, and the application process, visit the careers tab on www.casd.uscourts.gov<file:///
Closing date for this position is Monday, December 5, 2022.